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Vendor bills in QuickBooks Online, without data entry

Scanee reads your invoices, you check them at a glance, then the Bill is created in QuickBooks Online with its expense breakdown and PDF. QuickBooks applies the taxes.

Try it free → Test on an invoice
14-day free trial • No credit card
Native integration

What Scanee creates

The Bill

Supplier, dates, amounts and lines, with no retyping.

Expense accounts and classes

Your suppliers and accounts come from QuickBooks and are matched automatically.

The original PDF

Attached to the Bill in QuickBooks.

The QuickBooks number

Shown in Scanee after the export.

How it works

QuickBooks Online

  1. Connect QuickBooks Online

    In Integrations, click Add a connection and choose QuickBooks Online. You authorize Scanee with your Intuit account, with no development and no integration fees.

  2. Create a project from your ERP's template

    The QuickBooks Online template turns the integration on: Scanee syncs your suppliers, accounts and cost centres right away.

  3. Bring in your invoices

    Drop them into the project, forward them to the project's email address, or import them from a Google Drive, OneDrive, Dropbox or SharePoint folder. The AI extracts the data and matches the supplier, account and cost centre to your ERP's.

  4. Check side by side

    The invoice is shown next to the extracted fields. You fix what needs fixing, then set the invoice to Done.

  5. Export to QuickBooks Online

    Select the invoices, click Export and choose QuickBooks Online. The invoice is created there with its PDF, and its QuickBooks Online number shows in Scanee.

Guides

Step-by-step guides

Connect your ERP and export Connect QuickBooks, Sage, Odoo, Xero or Business Central, then send your invoices straight to your ERP. Review and approve an invoice Compare the invoice and the extracted fields side by side, fix what's missing, then mark the invoice as Done. Receive invoices by email Every project has its own email address: invoices your vendors send land straight in the project.
FAQ

Frequently asked questions

Is the invoice PDF attached in QuickBooks Online?

Yes. The Bill is created with the original PDF attached, so the source document is one click away from the entry.

Do I need a developer to connect QuickBooks Online?

No. You connect in one click, with your usual account. Then your ERP's template syncs your suppliers, accounts and cost centres.

Can I check an invoice before it goes to my ERP?

Yes, that's the point: each invoice is shown next to the extracted data. Nothing is sent until you export the invoice.

Which plans include the QuickBooks Online integration?

Every plan, from Starter. The 14-day free trial, with no credit card, lets you connect your own account and test on your own invoices.

Integrations

Other integrations

Business Central Sage Accounting Odoo Xero Google Sheets Excel Online

For other systems, export to CSV or Excel, go through Zapier or Make, or use the API.

Try it with your own invoices

Connect your account during the free trial and watch your invoices arrive in your tools.

Try it free →

Business Central, Excel, OneDrive, SharePoint, QuickBooks, Sage, Odoo, Xero, Google Sheets, Google Drive, Google Cloud Storage, Dropbox, Amazon S3, Azure, Zapier, and Make are trademarks of their respective owners. Scanee is not affiliated with, endorsed by, or sponsored by these companies.